Job Description:

We are looking for a reliable and growth-minded EA/ SMM  to support a dynamic, fast-scaling online business. This role blends social media management, email marketing, CRM support, and administrative operations. You will play a key role in freeing up leadership time by owning essential systems and workflows, allowing the business to focus on strategy and growth.

This is a part-time, long-term role ideal for a VA who enjoys wearing multiple hats, working independently, and continuously improving processes.

Key Responsibilities:

• Social Media Management & Content Scheduling

• Schedule daily posts on Instagram, Facebook, LinkedIn, and TikTok

• Engage with followers by responding to comments and DMs

• Organize and repurpose content into a structured content library

• Track analytics and prepare weekly performance reports

• Email Marketing & CRM Management

• Set up and manage email sequences inside the CRM

• Segment email lists and manage subscriptions

• Track email campaign performance and key metrics

• Update CRM records with leads and client interactions

• Administrative Operations & Client Support

• Manage calendars, schedule meetings, and send reminders

• Organize files and documents in Google Drive

• Compile and edit client testimonials for marketing use

• Handle routine correspondence and customer inquiries

Qualifications:

• Proven experience as a Virtual Assistant, Marketing VA, or Operations VA

• Strong background in social media management and content scheduling

• Experience with email marketing and CRM systems

• Excellent written and verbal communication skills

• Highly organized, detail-oriented, and deadline-driven

• Comfortable working independently with minimal supervision

Tools You Will Use:

• CRM & Email Marketing Platform (HighLevel/white-label system)

• Zoho (project management and workflow tools)

• Social media scheduling tools

• Canva

• Google Drive

• Basic AI tools for content and productivity support

Working Hours:

• Part-Time: 20 hours per week

• Monday to Friday

• Core overlap preferred: 9:00 AM – 2:00 PM CST (US Timezone)

• Remaining hours flexible for asynchronous tasks

• Graveyard Shift

Preferred Traits:

• Proactive self-starter who takes initiative

• Tech-savvy and quick to learn new platforms and AI tools

• Strategic thinker who values quality over speed

• Strong communicator who provides clear updates

• Growth-minded, adaptable, and solution-oriented

• Reliable and consistent with deadlines

Non-Negotiables:

•Screenshot and productivity tracker required.

• Time of work hours must be strictly followed (Graveyard Shift – US Timezone).

Benefits:

•Paid 30 business days of training (focused on both mindset and skillset)

•Work-from-home opportunity

•9th month, anniversary, and performance bonuses

•Access to training resources

•Collaborate with an excellent community of VAs

•Weekly payment

•Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?

Join the Phyllis Song Virtual Dream Team as a Social Media Executive Assistant and be part of a dynamic, collaborative environment where your creativity and strategic thinking are valued. You'll have the opportunity to shape impactful content while supporting a mission to help businesses achieve balance and success.