Job Description:

We are looking for a full-time Project Manager Virtual Assistant who can take ownership of schedules, timelines, and task tracking. This role requires someone highly organized, systematic, and confident in managing workflows to ensure projects move forward efficiently.

You will play a key role in keeping operations streamlined, tracking team progress, and ensuring that priorities are executed on time.

Key Responsibilities:

• Manage and organize executive and team schedules

• Create and maintain timeline trackers for ongoing projects

• Develop and update task lists for team members

• Monitor progress of deliverables and ensure deadlines are met

• Coordinate with team members to track workload and productivity

• Identify bottlenecks and recommend workflow improvements

• Maintain organized documentation and reporting systems

• Support operational planning and day-to-day administrative management

Qualifications:

• Proven experience as an Operations VA, Executive VA, or Project Coordinator

• Strong organizational and time-management skills

• Excellent written and verbal English communication skills

• Ability to manage multiple moving parts simultaneously

• Proactive and solution-oriented mindset

• High level of accountability and follow-through

• Comfortable working independently with minimal supervision

Tools You Will Use:

• Buildium (or similar property management/operations platforms)

• Task management tools (e.g., ClickUp, Asana, Trello, or similar)

• Google Workspace

• Communication tools (e.g., WhatsApp)

• Productivity tracking software

Working Hours:

• Full-Time (40 hours per week)

• 8:00 AM – 5:00 PM PST

• $5/hr

• Graveyard Shift (Philippine Time)

• Some flexibility may be required when necessary including weekends

Preferred Traits:

• Highly organized and task-oriented

• Detail-obsessed and structured

• Strong sense of urgency

• Process-driven thinker

• Reliable and consistent

• Team-oriented but self-sufficient

Non-Negotiables:

• Screenshot and productivity tracker required

• Must be willing to work during Graveyard Shift (PST hours)

Benefits:

• Work-from-home opportunity

• Access to training resources

• Weekly payment

Why Join us?

Join Phyllis Song Virtual Dream Team as a Project Manager and take the lead in driving key projects while working in a collaborative, growth-oriented environment. We provide you with the resources, training, and support to thrive, empowering you to make a meaningful impact and advance your career in a fully remote role.