Are you a highly organized and proactive professional who can manage priorities, support executives, and keep operations running smoothly?

Job Description:

We are seeking a proactive and highly organized Executive Assistant to provide comprehensive support to executives and manage operational tasks efficiently.

This role requires someone who can anticipate needs, coordinate schedules, manage communications, and ensure that daily operations run smoothly. If you are detail-oriented, professional, and thrive in a fast-paced environment this role is for you.

Key Responsibilities:

• Manage executive calendars, appointments, and meetings

• Coordinate and track deadlines, projects, and priorities

• Draft and proofread emails, documents, and presentations

• Prepare reports and maintain operational records

• Monitor and respond to communications as needed

• Support hiring processes including candidate communications and scheduling interviews

• Assist with onboarding new team members

• Research and provide recommendations for operational improvements

• Take initiative to propose solutions for workflow efficiency

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role

• Strong organizational and multitasking abilities

• Excellent written and verbal communication skills

• Highly proactive and self-directed

• Ability to handle confidential information with discretion

• Tech-savvy with experience using productivity and collaboration tools

• Detail-oriented and results-driven

Tools You Will Use:

• Google Workspace (Docs, Sheets, Calendar, Drive)

• Zoom or other video conferencing tools

• Project management tools (Trello, Asana, ClickUp, etc.)

• Email and communication tools

• HR and recruitment platforms (for hiring support)

Working Hours:

• 9:00 AM – 3:00 PM CST

• Part-Time or Full-Time (depending on workload)

• US Time Zone (Graveyard Shift may apply for some tasks)

Preferred Traits / Qualities We Want in Our VA(s):

• Proactive and takes initiative

• Ability to manage marketing tasks

• Strong organizational and time management skills

• Professional and confident communicator

• Results-driven and accountable

• Independent problem-solver

Non-Negotiables:

• Screenshot and productivity tracker required

• Must be able to work during US Time Zone (Graveyard Shift) hours

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?

Join Phyllis Song Virtual Dream Team and take your career to the next level with flexible work-from-home opportunities and a supportive, growth-driven environment. As an accountant or bookkeeper, you’ll contribute to a dynamic team where your skills are valued and your professional growth is prioritized.