Job Description:

We are looking for a Full-Time Executive Virtual Assistant who can take ownership of administrative and operational tasks. This role is perfect for someone who enjoys creating systems, managing logistics, and ensuring everything runs smoothly behind the scenes.

You will play a key role in helping leadership stay organized, efficient, and focused on high-level priorities.

Key Responsibilities:

• Book flights, hotels, and manage travel logistics

• Process and track business expenses

• Call and coordinate with vendors

• Schedule vendors and coordinate calendars for leadership

• Create and manage spreadsheets

• Organize digital documents and files

• Conduct research as needed

• Assist in improving systems and workflows

Qualifications:

• Proven experience as a Virtual Assistant or Administrative Assistant

• Strong organizational and time management skills

• Excellent verbal and written English communication skills

• Strong research and problem-solving skills

• Ability to work independently and take initiative

• High attention to detail and accuracy

• Comfortable handling multiple tasks in a fast-paced environment

Tools You Will Use:

• Asana

• Google Suite (Google Docs, Sheets, Slides, Gmail, Drive)

Working Hours:

• Full-Time (40+ hours per week)

• 8:00 AM – 5:00 PM Mountain Time

• $5/hr

• Graveyard Shift (PH Time)

• Saturday to Wednesday

Preferred Traits:

• Systems thinker

• Process-oriented

• Not afraid to ask for help when needed

• Dependable and consistent

• Diligent and detail-oriented

• Holds high personal and professional standards

• Creative problem solver

• People-oriented and collaborative

Non-Negotiables:

• Screenshot and productivity tracker required

• Graveyard Shift availability (US Timezone)

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?

Join the Phyllis Song Virtual Dream Team and be part of a dynamic, supportive environment that fosters growth and collaboration. With a focus on work-life balance and empowering individuals, you’ll contribute to making a real impact while developing your skills in a flexible, remote setting.