Job Description:

We’re looking for a high-level Executive Assistant / Integrator who will work closely with leadership to help keep operations organized, moving, and executed at a high level.

This is not a basic VA role. We’re looking for someone sharp, proactive, and confident who can think critically, solve problems, and take ownership of their responsibilities.

You’ll play a key role in supporting leadership, coordinating tasks, and making sure priorities are executed efficiently.

If you are highly organized, an excellent communicator, and someone who thrives in a fast-paced environment—this could be a great fit.

What We're Looking For

You must be:

• Extremely sharp and quick to understand complex information

• Fluent in spoken and written English

• Strong in reading comprehension and critical thinking

• An excellent problem solver who can figure things out independently

• A clear communicator who keeps leadership updated

• Proactive and able to anticipate needs before being asked

• Highly organized and detail-oriented

• Reliable with deadlines, follow-through, and accountability

• Confident and capable of taking ownership of projects and tasks

We are looking for someone who can truly step into the role and take responsibility—not someone who waits to be told every step.

Work Schedule:

• Full-Time - 30 hours (Monday to Friday)

• You will work opposite shifts from another executive assistant, with a schedule similar to:

• 7:00 AM – 4:00 PM CST

• 8:00 AM – 4:00 PM CST

• 9:00 AM – 5:00 PM CST

• Schedule may vary slightly depending on operational needs.

Rate:

• 5-7 USD per hour

Key Responsibilities

• Manage executive calendars, scheduling, and coordination

• Organize tasks, priorities, and ongoing projects for leadership

• Monitor deadlines and ensure follow-through on important items

• Communicate with team members and ensure updates are tracked

• Assist with project coordination and operational organization

• Help solve problems and move tasks forward without constant supervision

• Keep documentation, notes, and information organized for easy access

• Identify inefficiencies and recommend better processes

We sometimes ask for flexible support on related tasks, but nothing outside your skill set—and always with clear communication.

Tools We Commonly Use

• Experience with the following tools is helpful:

• Google Workspace (Docs, Sheets, Calendar, Gmail)

• Slack

• Project management tools (ClickUp, Asana, Trello, or similar)

• Zoom or Google Meet

• Task tracking and documentation systems

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?

Join Phyllis Song Virtual Dream Team to work in a collaborative, growth-driven environment where your skills are valued, and work-life balance is prioritized. We provide opportunities for professional development while fostering a supportive, family-oriented culture that empowers you to thrive.