Are you a detail-oriented, proactive problem-solver who thrives in fast-paced environments and loves turning chaos into organized systems?

About Us:

Phyllis Song Consulting is a fast-growing Virtual Assistant agency that partners with dynamic businesses and leaders who need top-tier remote support.

We don’t just hire Virtual Assistants we build highly skilled, proactive, and growth-driven professionals. If you are organized, analytical, resourceful, and eager to learn, this is your opportunity to grow in a supportive and excellence-driven community.

Job Description:

We are looking for a highly organized and detail-oriented Executive Virtual Assistant who excels in communication, data accuracy, and research.This role requires someone who is a forward thinker, strong in Excel, comfortable speaking with clients, and capable of managing schedules, reports, and operational tasks with urgency and precision.

This is a Part-Time position (20 hours per week) with potential for growth.

Key Responsibilities:

• Client correspondence and professional communication

• Calendar management, scheduling, and reminders

• Research and presenting findings in organized reports

• Data entry with strong focus on accuracy

• File management and document organization

• Billing support and light accounting assistance

• Report pulling and website navigation

• Supporting leadership with administrative and operational tasks

• Managing and organizing spreadsheets (advanced Excel usage)

• Coordinating tasks via Microsoft Teams and other collaboration tools

Qualifications:

• Strong verbal and written English communication skills

• Excellent problem-solving abilities

• High attention to detail and data accuracy

• Strong Excel skills (non-negotiable)

• Experience with Microsoft Teams

• Experience with accounting or bookkeeping systems (preferred)

• Strong time management skills

• Adaptable and flexible in a dynamic work environment

• Customer service-oriented mindset

• Organized and systems-driven

• Proactive “go-getter” attitude

• Eager to learn and grow

Tools You Will Use:

• Microsoft Office Suite (Excel, Word, Outlook)

• Microsoft Teams

• Google Workspace (G Suite)

• QuickBooks or similar accounting software

• Canva or editing software

• Dropbox

• Online research and reporting tools

Working Hours:

• Part-Time (20 hours per week)

• Graveyard Shift (US Time Zone)

Preferred Traits:

• Strong sense of urgency

• Analytical thinker

• Detail-oriented

• Organized and structured

• Forward thinker

• Creative problem solver

• People-person with professional communication skills

• Adaptable and resourceful

Non-Negotiables:

• Screenshot and productivity tracker required

• Credit score required

• Graveyard Shift (US Time Zone work hours)

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?

Join Phyllis Song Virtual Dream Team and unlock the opportunity to work in a dynamic, remote environment where your role as an Executive Assistant or Social Media Specialist will make a direct impact on business growth. With flexible hours, paid training, and a collaborative community, you'll thrive in a supportive atmosphere that encourages both professional development and work-life balance.