Are you a self-starter who thrives in high-level executive support, enjoys building professional relationships, and can manage multiple priorities with minimal supervision?

About Us:

Phyllis Song Consulting is a premier Virtual Assistant agency dedicated to building elite remote professionals who support visionary leaders and growing organizations.

We don’t just place Virtual Assistants — we develop them. If you are organized, proactive, discreet, and ready to work in a fast-paced executive environment, this opportunity is for you.

Job Description:

We are seeking a highly organized, responsible, and experienced Executive Virtual Assistant to provide high-level administrative and strategic support to an executive leader.

This role includes supporting a book launch, coordinating investor and client communications, managing executive scheduling, and assisting with marketing initiatives such as podcast setup and vendor coordination.

This is a largely self-directed position ideal for someone who can work independently, think ahead, and solve problems without constant supervision.

Key Responsibilities:

• Calendar and email management

• Coordinate meetings, appointments, and executive scheduling

• Prioritize tasks and ensure deadlines are met

• Manage professional email correspondence

• Assist with book launch coordination

• Support investor and client outreach

• Prepare presentations, reports, and investment documentation

• Coordinate meetings with investors, stakeholders, and business partners

• Follow up on key deliverables and action items

• Assist with podcast setup and coordinate with external content vendors

• Provide general executive-level administrative support

Qualifications:

• Excellent written and verbal English communication skills

• Strong organizational and project management skills

• Proven ability to manage multiple responsibilities simultaneously

• Experience supporting executives or high-level leadership

• Ability to maintain confidentiality and discretion

• Self-starter with strong problem-solving skills

• Comfortable working independently with minimal supervision

• Adaptable in a fast-paced and sometimes unpredictable environment

• Professional, polished, and people-oriented

Tools You Will Use:

• Microsoft Office Suite (Word, Excel, PowerPoint)

• Google Docs

• Zoom

• CRM systems (HubSpot or similar)

• AI-driven tools such as ChatGPT

Working Hours:

• Part-Time (30 hours per week)

• 8:00 AM – 5:00 PM Central Time

• Graveyard Shift (US Time Zone)

Preferred Traits:

• Highly organized

• Creative thinker

• Problem solver

• Strong interpersonal skills

• Professional and discreet

• Forward-thinking and proactive

• Able to work independently when leadership is unavailable

• Strong sense of ownership and accountability

Non-Negotiables:

• Screenshot and productivity tracker required

• Credit score required

• Graveyard Shift (US Time Zone work hours)

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?

Join the Phyllis Song Virtual Dream Team and be part of a supportive, growth-focused environment where your contributions truly matter. With opportunities for personal and professional development, you'll thrive in a family-like culture that values work-life balance and empowers you to succeed.