Job Description:

We’re looking for a detail-driven, compliance-focused Real Estate Transaction Coordinator who understands the fast-paced world of real estate and thrives on keeping everything organized, accurate, and on time.

If you love checklists, deadlines, and making sure every document is exactly where it should be — this role is for you.

About the Role:

You will be responsible for supporting our real estate transactions by managing documents, maintaining compliance, and ensuring internal processes are followed precisely. This role requires strong attention to detail, a sense of urgency, and the ability to manage multiple files at the same time.

We need someone proactive — not someone who waits to be told what to do. You should be comfortable taking ownership of your tasks and ensuring nothing falls through the cracks.

Key Responsibilities:

• Upload and organize transaction documents

• Maintain and update transaction files

• Ensure all documents meet compliance requirements

• Track deadlines and follow up on missing items

• Coordinate internally with team members to keep transactions moving

• Maintain strict confidentiality when handling sensitive financial documents

• Follow internal systems and processes accurately

We sometimes ask for flexible support on related tasks, but nothing outside your skill set—and always with clear communication.

What We’re Looking For:

• Previous experience in real estate transactions (required)

• Extremely detail-oriented and compliance-driven

• Strong internal communication skills

• Proactive with a strong sense of urgency

• Professional and client-friendly

• Highly organized and systems-oriented

• Able to manage multiple transactions at once

• High integrity and commitment to confidentiality

• Tech-savvy and quick to learn new platforms

Required Tools & Platforms:

• Google Workspace (Docs, Sheets, Drive, Gmail)

• Paperless Pipeline (preferred)

• File management and document-sharing platforms

Details:

• Part-Time: 20 hours per week

• 1:00 PM – 5:00 PM PST

• Starting Rate: $5/hr

If you are organized, reliable, and thrive in structured environments where precision matters, we’d love to hear from you.

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?

Join the Phyllis Song Virtual Dream Team as a Transaction Coordinator and be part of a high-performing, remote team that values efficiency and growth. With opportunities for professional development and a supportive work environment, you’ll thrive while making a meaningful impact in the real estate industry.