Job Description:

We are looking for a reliable, proactive Executive Assistant who can support our business with sales follow-up, client communication, lead tracking, and calendar management.

This role is perfect for someone who learns quickly, takes initiative, and genuinely cares about the success of the business they support.

You won’t just be completing tasks—you’ll help keep operations organized, follow up with leads, and make sure opportunities don’t fall through the cracks.

Key Responsibilities:

Executive Assistant Support

• Manage and organize the executive’s calendar

• Schedule meetings, calls, and appointments

• Send reminders and ensure schedules run smoothly

• Assist with daily administrative tasks

• Communicate through WhatsApp or text for updates

Sales Support & Client Follow-Up

• Follow up with leads and prospects after initial contact

• Send messages, reminders, and updates to potential clients

• Schedule discovery calls and sales meetings

• Track conversations and maintain organized records of leads

• Help ensure no opportunities are missed

Lead Generation Support

• Assist with researching potential leads when needed

• Help organize and track leads in spreadsheets or CRM tools

• Support outreach efforts if requested

We sometimes ask for flexible support on related tasks, but nothing outside your skill set—and always with clear communication.

Tools You’ll Use:

• LinkedIn

• WhatsApp

• Google Calendar (or similar calendar tools)

• Google Sheets / Excel

• Lead tracking tools or CRM systems

Working Hours:

• Part-time - 20 hours per week (Opportunity for full-time)

• 8:00 AM – 12:00 PM CST (Monday to Friday)

• You must be comfortable working during this time zone.

Requirements:

• Strong communication skills (written and spoken)

• Comfortable making calls and being on camera when needed

• Experience with client communication, lead follow-up, or sales support

• Organized and detail-oriented

• Fast learner who understands instructions quickly

• Takes initiative without waiting to be told every step

• Honest and transparent communicator

• Reliable internet connection and backup power/internet

• Looking for a long-term role

We’re looking for someone who is honest, dependable, and committed to long-term growth.

Compensation:

• $5 USD per hour

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?

Join Phyllis Song Virtual Dream Team and be part of a supportive, dynamic environment where growth and work-life balance are prioritized. We empower our team with the tools, flexibility, and opportunities to thrive while making a meaningful impact.