Job Description:

We are looking for a highly organized and detail-oriented Executive Assistant to support a growing insurance agency.This role is ideal for someone who enjoys keeping things organized, completing tasks on time, and helping an executive stay focused on high-level priorities.

You will serve as a right-hand support person, helping manage tasks, organize information, and ensure day-to-day operations run smoothly.

We’re looking for someone who wants to grow long-term with the business and take pride in being dependable and proactive.

Key Responsibilities:

Executive Assistant Support

• Assist with daily administrative tasks

• Help organize projects, tasks, and workflows

• Ensure assigned tasks are completed on time

• Maintain organized records and documents

• Support scheduling and coordination when needed

Data & Operations Support

• Assist with data entry and data organization

• Maintain spreadsheets and organized files

• Help track business activities and task progress

• Assist with operational setup tasks when needed

General Business Support

• Assist with various tasks related to launching and operating the business

• Help keep systems and processes organized

• Provide reliable support for ongoing projects

We sometimes ask for flexible support on related tasks, but nothing outside your skill set—and always with clear communication.

Tools You’ll Use:

• Google Workspace (Docs, Sheets, Drive)

• Email platforms

• WhatsApp

• Basic project or task management tools

Working Hours:

• Full-time - 30 hours (Opportunity for additional hours)

• 7:00 AM – 3:00 PM CST (Monday to Friday)

Compensation:

• $5 USD per hour

Requirements:

• Highly organized and detail-oriented

• Able to complete tasks on time

• Strong written communication skills

• Comfortable working with spreadsheets and data

• Reliable internet connection and backup power

• Able to communicate through WhatsApp, Email, or Text

• Proactive and dependable

• Looking for a long-term role

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?

Joining Phyllis Song Virtual Dream Team means becoming part of a close-knit, supportive environment where your growth and well-being are our top priorities. We offer a unique opportunity to develop professionally while maintaining a healthy work-life balance, all while contributing to a purpose-driven team.