Job Description:

We are looking for a highly organized and proactive Executive Assistant to support daily operations, HR processes, and administrative tasks. This role is perfect for someone who enjoys creating structure, supporting teams, and ensuring everything runs efficiently behind the scenes.

You will play a key role in managing employee-related processes, coordinating schedules, handling communications, and assisting with bookkeeping tasks. The ideal candidate is detail-oriented, solution-focused, and capable of anticipating needs before they arise.

If you are someone who takes initiative, thinks critically, and enjoys being the backbone of a team’s success, this role is for you.

Key Responsibilities:

• Assist with HR functions (employee onboarding, policies, check-ins, interviews, and exit processes)

• Help organize employee engagement activities and initiatives

• Take detailed meeting notes and track action items

• Support basic bookkeeping tasks and financial tracking

• Coordinate travel arrangements and scheduling

• Manage administrative tasks and documentation

• Handle email management and communication

Qualifications:

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role

• Experience in HR and/or bookkeeping is a plus

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• High attention to detail and accuracy

• Ability to multitask and prioritize effectively

• Proactive and able to work independently

Tools You Will Use:

• Homebase

• QuickBooks

• WhatsApp

• Trello

• Microsoft Office Suite

• Apple tools

Working Hours:

• Part-Time (20 hours/week)

• 9:30 AM – 1:30 PM Eastern Time (Graveyard Shift – PH Time)

• $5/hour

Preferred Traits:

• Critical thinker

• Self-starter and highly motivated

• Strong sense of integrity

• Results-driven and solution-oriented

• Organized and detail-oriented

• Positive, proactive, and dependable

• Team player with strong interpersonal skills

Non-Negotiables:

• Screenshot and productivity tracker required

• Must be willing to work during Graveyard Shift

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?

Join Phyllis Song's Virtual Dream Team and take on a pivotal role where your organizational and communication skills will make a significant impact. With flexible work-from-home options, continuous learning, and a supportive team, you’ll thrive in an environment that values both professional growth and personal success.