Female Executive Assistant | Right-Hand to the CEO

Job Description:

We’re looking for an organized and proactive Executive Assistant to join our dynamic executive team. If you thrive in a fast-paced environment, are detail-oriented, and love providing high-level administrative support, this is the perfect opportunity for you!

We believe in creating a supportive, empowering culture where personal growth and collaboration drive success. Join us and be part of a team where excellence is celebrated and challenges are embraced.

Key Responsibilities:

• Executive Support: Provide high-level administrative support to senior executives, including managing calendars, travel arrangements, and meetings.

• Document Preparation: Assist in preparing reports, presentations, and other high-priority documents.

• Event Coordination: Help organize company events and conferences.

• Communication: Act as the point of contact for internal and external communications on behalf of the executive team.

• Proactive Support: Anticipate the needs of the executive team, staying ahead of potential issues and offering solutions.

• Confidentiality: Handle sensitive matters with discretion and professionalism.

What Makes You a World-Class Executive Assistant:

• 5+ Years of Proven Experience: You have at least 5 years of experience working with busy clients or executives, successfully managing a range of administrative tasks.

• Proactive & A-Player: You are someone who anticipates needs and takes initiative, always striving for excellence in everything you do.

• Composed Under Pressure: You thrive under pressure and keep a positive attitude while juggling tasks.

• Exceptional Communicator: You are a strong communicator who loves to speak and ensures clarity in all interactions, both written and verbal.

• Attention to Detail: You are meticulous and take pride in your work, always looking for ways to improve processes.

• Tech-savvy: Being tech-savvy is preferred but proficiency in Google Workspace is acceptable.

Solution-Oriented: You bring a proactive, solution-oriented mindset to every challenge.

Qualifications:

• Proven experience (5+ years) as an Executive Assistant supporting senior executives or busy clients.

• Strong organizational and multitasking skills.

• Excellent communication skills, both written and verbal.

• Discretion and professionalism with sensitive information.

• Proficiency in Google Workspace and other tools that aid in productivity.

• Ability to work in a fast-paced, changing environment.

• A Bachelor's degree or equivalent work experience preferred.

We sometimes ask for flexible support on related tasks, but nothing outside your skill set—and always with clear communication.

Working Hours:

• Monday to Friday | 8:0 AM – 5:00 PM CST (Graveyard Shift for PH-based candidates)

• Full-time position

• Hours may vary based on client needs.

Benefits:

• Paid 30 business days of training + completion bonus

• Work-from-home opportunity

• Yearly anniversary bonus

• 9th month and performance bonuses

• Emergency Support Program

• Birthday vacation bonus

• Access to continuous training resources

• Supportive and high-performing VA community

• Weekly payments

• PhilHealth reimbursement or HMO option

Why Join us?

Joining Phyllis Song Virtual Dream Team as an Executive Assistant means becoming part of a dynamic and supportive team where your skills are truly valued. We offer a flexible, growth-oriented environment with continuous training, allowing you to make a meaningful impact while maintaining a healthy work-life balance.