Job Description:

We are looking for a highly organized and proactive Virtual Assistant who can support day-to-day operations, coordinate travel, and manage administrative workflows. This role is perfect for someone who is detail-oriented, resourceful, and thrives in a fast-paced environment.

Key Responsibilities:

• Book flights, hotels, and travel arrangements

• Process expenses and maintain accurate records

• Coordinate and schedule vendors and appointments

• Manage calendars and scheduling for leadership

• Organize documents and maintain filing systems

• Create and manage spreadsheets

• Conduct online research and present findings

• Communicate with vendors and stakeholders as needed

Qualifications:

• Proven experience as a Virtual Assistant or in a similar role

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Ability to multitask and prioritize effectively

• High attention to detail and accuracy

• Proactive problem-solving mindset

Tools You Will Use:

• Asana

• Google Suite (Docs, Sheets, Slides, Gmail, Drive)

Working Hours:

• Full-Time (40 hours/week)

• 8:00 AM – 5:00 PM Mountain Time (Graveyard Shift)

• $5/hour

Preferred Traits:

• System thinker with a process-oriented mindset

• Not afraid to ask for help when needed

• Dependable and consistent

• Diligent and detail-oriented

• Holds high personal standards

• Creative and resourceful

• Strong interpersonal skills

Non-Negotiables:

• Screenshot and productivity tracker required

• Must be comfortable working Graveyard Shift

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?

Join Phyllis Song's Virtual Dream Team and enjoy a dynamic, supportive environment where your organizational skills will play a key role in streamlining operations and ensuring success. With flexible remote work, continuous growth opportunities, and a collaborative team, you’ll thrive while helping us achieve our goals.