Job Description:

We are seeking a highly organized and proactive Property Manager Virtual Assistant to oversee property operations, manage tenant communications, and ensure smooth day-to-day management of properties. This role is ideal for someone who enjoys coordinating tasks, maintaining systems, and ensuring everything runs efficiently.

Key Responsibilities:

• Manage day-to-day property operations and administrative tasks

• Handle tenant communication, inquiries, and follow-ups

• Coordinate maintenance requests and liaise with vendors/contractors

• Track rent payments and follow up on outstanding balances

• Maintain accurate records of leases, tenants, and property details

• Use property management software to update and monitor property data

• Ensure all tasks and requests are completed in a timely manner

• Identify inefficiencies and suggest improvements to processes

• Provide regular updates on property status and any issues

Qualifications:

• Proven experience in property management or as a Property Management VA

• Experience using Buildium or similar property management tools (required)

• Strong organizational and multitasking skills

• Excellent communication and tenant management abilities

• Ability to handle multiple properties or tasks simultaneously

• High attention to detail and problem-solving skills

• Proactive, reliable, and results-driven

Tools You Will Use:

• Buildium (or similar property management software)

• Project management tools (e.g., Asana, Trello, ClickUp)

• Communication tools (e.g., WhatsApp, Slack)

Working Hours:

• Full-Time (40 hours/week)

• 8:00 AM – 5:00 PM PST (Graveyard Shift)

• Flexibility may be required during weekends

• $5/hour

Preferred Traits:

• Highly organized and process-driven

• Strong coordination and follow-through skills

• Detail-oriented and task-focused

• Accountable and dependable

• Adaptable and solution-oriente

Non-Negotiables:

• Screenshot and productivity tracker required

• Must be willing to work Graveyard Shift (US Timezone)

Why Join us?

Join the Phyllis Song Virtual Dream Team for an opportunity to work in a dynamic, supportive environment where your contributions make a real impact. As a property manager, you'll thrive in a team-focused culture that values growth, collaboration, and work-life balance.