Are you a strategic thinker who can build systems, manage teams, and drive financial clarity in a fast-paced virtual environment?

About Us:

Phyllis Song Consulting is a fast-growing Virtual Assistant agency dedicated to empowering Filipino VAs with meaningful, long-term opportunities. We don’t just match talent with roles—we invest in your growth, provide world-class training, and build a supportive community where you can thrive both professionally and personally.

Job Description:

We are looking for a high-level VA Operations & Finance Manager who can lead and optimize our virtual operations. This role requires someone with strong leadership experience, financial expertise, and the ability to build systems from the ground up. You will oversee a team of VAs, implement efficient workflows, and ensure accurate financial and operational reporting.

Key Responsibilities:

• Oversee and manage a team of Virtual Assistants

• Build and implement scalable virtual systems, SOPs, and checklists

• Develop and manage financial systems and processes

• Prepare and analyze financial and production reports

• Ensure operational efficiency across all departments

• Monitor team performance and provide leadership and guidance

• Optimize workflows and identify areas for improvement

• Collaborate with leadership to align operations with business goals

Qualifications:

• Proven experience in management or leadership roles

• Strong background in accounting, finance, or CFO-level responsibilities

• Experience in setting up systems, processes, and workflows

• Excellent analytical and problem-solving skills

• Strong communication and leadership abilities

• Highly organized with strong attention to detail

• Experience managing remote teams is highly preferred

Tools You Will Use:

• Project management tools (e.g., Asana, ClickUp, Trello)

• Accounting software (e.g., QuickBooks, Xero)

• Google Workspace (Docs, Sheets, Drive)

• Communication tools (e.g., Slack, Zoom)

• Time tracking and productivity tools

Working Hours:

• Full-Time

• Graveyard Shift (US Timezone)

Preferred Traits:

• Proactive and results-driven

• Systems thinker with a process-oriented mindset

• Strong leadership presence

• High level of accountability and ownership

• Adaptable and thrives in a fast-paced environment

• Detail-oriented with big-picture thinking

Non-Negotiables:

• Screenshot and productivity tracker required

• Time of Work Hours: Graveyard Shift

Benefits:

•Work-from-home opportunity

Why Join us?

At Phyllis Song Virtual Dream Team, we offer a dynamic and supportive environment where you can grow, thrive, and make a real impact. Join us to be part of a team that values efficiency, collaboration, and the opportunity for personal and professional development every step of the way.