About the Role:

Are you a strategic thinker who can build systems, manage teams, and drive financial clarity in a fast-paced virtual environment?

Job Description:

Virtual Dream Team is looking for a highly organized and results-driven VA Operations & Finance Manager to lead daily operations, strengthen financial processes, and support the growth of a high-performing remote team.

In this role, you’ll oversee virtual operations, implement scalable systems, manage financial reporting, and help create a smooth and efficient workflow across departments. If you enjoy solving problems, improving processes, and leading people with confidence, this could be the perfect fit for you.

Key Responsibilities:

• Lead and manage a team of Virtual Assistants to ensure consistent performance and accountability

• Build and improve scalable systems, SOPs, workflows, and operational processes

• Develop and maintain financial systems for tracking expenses, reporting, and forecasting

• Prepare and analyze financial and production reports to support business decisions

• Monitor daily operations and identify opportunities to improve efficiency and productivity

• Collaborate with leadership to align operational strategies with business goals

• Provide coaching, guidance, and support to team members in a remote environment

• Optimize workflows and ensure projects and tasks are completed accurately and on time

Required Tools:

• Asana, ClickUp, Trello, or similar project management tools

• QuickBooks, Xero, or similar accounting software

• Google Workspace (Docs, Sheets, Drive)

• Slack and Zoom

• Time tracking and productivity monitoring tools

What We're Looking For:

• Proven leadership or management experience in operations, finance, or remote team environments

• Strong background in accounting, finance, bookkeeping, or CFO-level responsibilities

• Experience building systems, workflows, SOPs, and scalable operational processes

• Excellent analytical, problem-solving, and decision-making skills

• Strong communication skills with the ability to lead and support remote teams effectively

• Highly organized, detail-oriented, proactive, and able to thrive in a fast-paced environment

• Comfortable working during graveyard shifts aligned with US time zones

• Willing to use screenshot and productivity tracking tools as part of daily operations

We sometimes ask for flexible support on related tasks, but nothing outside your skill set and always with clear communication.

Working Hours:

• Full-Time

• Graveyard Shift (US Timezone)

Why Join us?

At Phyllis Song Virtual Dream Team, we offer a dynamic and supportive environment where you can grow, thrive, and make a real impact. Join us to be part of a team that values efficiency, collaboration, and the opportunity for personal and professional development every step of the way.