Are you a highly organized and proactive Virtual Assistant who thrives in a fast-paced environment and takes full ownership of your work?

About Us:

Phyllis Song Consulting is a fast-growing Virtual Assistant agency dedicated to connecting talented VAs with meaningful, long-term opportunities. We don’t just offer jobs—we provide a supportive environment where you can grow your skills, develop your mindset, and build a rewarding remote career alongside a strong community of professionals.

Job Description:

We are looking for a detail-oriented and proactive Executive Virtual Assistant who can effectively manage administrative tasks, streamline operations, and support day-to-day business activities. This role is perfect for someone who listens well, executes tasks efficiently, and takes initiative in a dynamic, fast-paced environment.

Key Responsibilities:

• Manage inbox and calendar efficiently

• Handle general administrative tasks

• Send reports and welcome emails to clients

• Maintain clear and professional correspondence

• Organize information and ensure smooth daily operations

• Take accurate notes and track important details

• Proactively identify tasks that need attention and take action

Qualifications:

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Ability to work in a fast-paced environment

• High attention to detail

• Ability to take ownership of tasks and follow through

• Proactive mindset with problem-solving abilities

• Willingness to learn and adapt quickly

Tools You Will Use:

• Google Workspace (Gmail, Calendar)

• Slack

• Fathom HQ

• Box.com

• Ignition

Working Hours:

• Part-Time (20 hours per week)

• 11:00 AM – 3:00 PM EST

• Graveyard Shift (Philippine Time)

Preferred Traits:

• Strong listener who executes tasks effectively

• Organized and detail-oriented

• Proactive and asks thoughtful questions

• Shows urgency and accountability

• Takes excellent notes

• Eager to learn and contribute new ideas

Non-Negotiables:

• Screenshot and productivity tracker required

• Must be willing to work during Graveyard Shift

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?

Joining the Phyllis Song Virtual Dream Team means becoming part of a supportive and dynamic community that values work-life balance and personal growth. Here, you'll have the opportunity to thrive in a collaborative environment while helping businesses and individuals unlock their full potential.