Are you a proactive, tech-savvy VA who thrives in organization, problem-solving, and helping executives succeed?

About Us:

At Phyllis Song Consulting, we empower talented Virtual Assistants to collaborate with dynamic professionals, streamline business operations, and grow their skillset. Join our supportive community and elevate your career while working remotely with excellent resources and mentorship.

Job Description:

We are looking for a highly reliable Executive Virtual Assistant to support a fast-paced business environment. You will help keep projects on track, manage calendars, and ensure smooth operations while allowing executives to focus on leadership and team growth.

Key Responsibilities:

• Complete administrative and operational tasks efficiently

• Manage calendars and schedule appointments

• Assist with prospecting, lead generation, and sales support

• Maintain CRM systems and ensure data hygiene

• Onboard new team members

• Follow up on tasks and communications

• Register and coordinate events

• Manage expense reports, receipts, and reimbursements

• Conduct research on projects and competitors

• Proofread social media posts, blogs, and marketing content

• Manage online reviews and create sales presentations

• Order marketing materials and liaise with vendors

• General administrative support via Slack and other communication tools

Qualifications:

• Strong communication skills, reliability, and accountability

• Exceptional attention to detail

• Proactive thinking and problem-solving mindset

• Tech-savvy: Microsoft Office Suite, HubSpot, GoHighLevel, Expensify, AI tools

• Highly organized and able to manage multiple tasks

• Maintains confidentiality and trustworthiness

• Adaptable to changing priorities

• Availability aligned with MT or PST business hours

Tools You Will Use:

• Microsoft Programs (Word, Excel, Outlook)

• HubSpot

• GoHighLevel

• Slack

• Expensify

• Various AI and productivity tools

Working Hours:

• Part-Time to start, growing into Full-Time

• 8:00 AM – 5:00 PM MT (Graveyard Shift for tracking purposes)

Preferred Traits:

• Strong communication and interpersonal skills

• Reliability and accountability

• Tech-savvy and adaptive

• Proactive, detail-oriented, and highly organized

Non-Negotiables:

• Screenshot and productivity tracker required

• Credit score required

• Must work within stated MT/PST hours (Graveyard Shift)

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?

Join Phyllis Song Virtual Dream Team and be part of a supportive, dynamic environment where your growth and success are at the heart of everything we do. We empower each team member to thrive, offering unparalleled training, flexibility, and opportunities to make a real impact in a meaningful, client-focused business.