Job Description:

We are looking for a highly organized and strategic Marketing Virtual Assistant who can take ownership of marketing operations and execution. This role is perfect for someone who naturally reduces chaos, anticipates needs, and ensures that marketing campaigns, content, and schedules run smoothly.

You will act as a key support system across marketing initiatives—managing timelines, coordinating deliverables, organizing assets, and helping maintain consistency across platforms. This is not just a task-based role; we’re looking for someone who embodies a “Virtual Partner” mindset and contributes to the bigger picture.

Key Responsibilities:

• Manage and maintain marketing calendars, campaign timelines, and content schedules

• Coordinate with internal teams and external vendors for marketing deliverables

• Assist in planning and executing marketing campaigns across digital channels

• Organize and maintain marketing assets, documentation, and workflows

• Support email marketing, social media scheduling, and content publishing

• Conduct research on trends, competitors, and potential opportunities

• Track campaign progress and ensure deadlines are met proactively

• Handle administrative marketing tasks including reporting and data organization

Qualifications:

• At least 5+ years of experience in marketing, admin, or operations support roles

• Strong organizational and project management skills

• Experience coordinating multiple moving parts and deadlines

• Excellent communication skills (written and verbal)

• Ability to work independently and anticipate needs

• Experience with Google Workspace (Docs, Sheets, Calendar, Drive)

• Familiarity with CRM or ERP systems (e.g., SAP or similar) is a plus

• Willingness to learn marketing tools like Asana or similar platforms

Tools You Will Use:

• Google Workspace (Docs, Sheets, Drive, Calendar)

• Project management tools (e.g., Asana or similar)

• Email marketing platforms

• Social media scheduling tools

• CRM/ERP systems

Working Hours:

• Full-Time

• Graveyard Shift (US Timezone)

• $7-8/hour

Preferred Traits:

• Highly proactive and detail-oriented

• Strong sense of ownership and accountability

• Ability to reduce cognitive load for the team by staying ahead

• Excellent multitasking and prioritization skills

• Reliable and consistent in meeting deadlines

• Resourceful and solutions-oriented

• Growth mindset and coachable attitude

Non-Negotiables:

• Screenshot and productivity tracker required

• Credit score

• Graveyard Shift (US Timezone)

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?

Joining Phyllis Song Virtual Dream Team offers you the chance to work in a dynamic, growth-oriented environment where your marketing expertise can make a real difference. Be part of a supportive team that values creativity, collaboration, and continuous development to help you thrive in your career.