Are you a detail-oriented VA who thrives in fast-paced real estate environments and loves keeping everything organized and on track?

About Us:

We are a fast-growing Virtual Assistant agency dedicated to connecting talented professionals with meaningful, long-term opportunities. We invest in our VAs by providing continuous training, a supportive community, and career growth. If you’re looking for stability, skill development, and a team that values excellence—you’ll feel right at home with us.

Job Description:

We are looking for a proactive and highly organized Real Estate Virtual Assistant to support administrative operations. In this role, you will help streamline transactions, maintain accurate records, and ensure smooth communication between all parties involved in the real estate process.

Key Responsibilities:

• Manage transaction coordination from start to finish

• Communicate with title companies and vendors

• Handle documentation and ensure all files are complete and accurate

• Schedule buyer appointments and manage calendars

• Maintain and update MLS listings

• Organize and manage spreadsheets

• Update and manage email lists

• Assist with newsletters and email campaigns

• Perform basic social media tasks

• Create and document Standard Operating Procedures (SOPs)

• Provide excellent customer service

• Maintain strong phone presence when communicating with clients

• Follow up with leads consistently

Qualifications:

• Previous experience in real estate or administrative support is preferred

• Strong organizational and multitasking skills

• Excellent written and verbal English communication skills

• High attention to detail and accuracy

• Ability to work independently and meet deadlines

• Proficient in spreadsheets and documentation tools

Tools You Will Use:

• MLS platforms

• Google Workspace (Docs, Sheets, Gmail, Calendar)

• Email marketing tools

• CRM systems

• Social media platforms

Working Hours:

• Full-Time

• Graveyard Shift (US Timezone)

Preferred Traits:

• Proactive and self-motivated

• Strong problem-solving skills

• Reliable and consistent

• Tech-savvy and adaptable

• Customer-focused mindset

Non-Negotiables:

• Screenshot and productivity tracker required

• Must be able to work during Graveyard Shift

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?

Join the Phyllis Song Virtual Dream Team and be part of a dynamic company that prioritizes growth, collaboration, and innovation. As a Real Estate VA, you’ll gain invaluable experience while contributing to the success of our clients, all while working in a supportive and flexible environment.