Do you have a sharp eye for detail and enjoy ensuring financial data is accurate, organized, and error-free?

About Us:

Phyllis Song Consulting is a fast-growing Virtual Assistant agency committed to building high-performing remote teams.

We support our Virtual Assistants with continuous training, strong mentorship, and long-term career opportunities.

If you value precision, structure, and continuous growth, you’ll thrive in our community.

Job Description:

We are looking for a detail-oriented and highly organized Virtual Assistant to support data entry and invoice reconciliation tasks.

This role plays a key part in ensuring accurate financial records and smooth day-to-day operations.

You will work closely with systems and teams to review, track, and resolve discrepancies efficiently.

Key Responsibilities:

•Enter invoices for checks into the system with high accuracy

•Perform daily, weekly, and monthly audit and reconciliation of checks

•Identify discrepancies and promptly flag issues

•Collaborate with stakeholders for corrections, updates, and issue resolution

•Maintain organized and systematized workflows

•Ensure consistency and accuracy across all financial data

Qualifications:

•Experience in data entry, bookkeeping, or reconciliation tasks

•Strong attention to detail and high accuracy standards

•Highly organized and process-driven mindset

•Clear, direct, and professional communication skills

•Ability to work independently after training with minimal supervision

•Proactive approach in identifying and resolving issues

Tools You Will Use:

•Google Suite (Docs, Sheets)

•Slack

•Toast (training will be provided)

Working Hours:

•Part-Time (20 hours/week)

•Flexible schedule (to be finalized upon hiring)

•Graveyard Shift (aligned with Central Time)

Preferred Traits:

•Extremely detail-oriented

•Strong organizational and workflow systemization skills

•Reliable and accountable

•Proactive problem-solver

•Clear and direct communicator

Non-Negotiables:

•Screenshot and productivity tracker required

•Must be willing to work Graveyard Shift (Central Time)

Benefits:

• Paid 30 business days of training + completion bonus

• Work-from-home opportunity

• Yearly anniversary bonus

• 9th month and performance bonuses

• Emergency Support Program

• Birthday vacation bonus

• Access to continuous training resources

• Supportive and high-performing VA community

• Weekly payments

• PhilHealth reimbursement or HMO option

Why Join us?

At Phyllis Song Virtual Dream Team, you’ll have the opportunity to grow as a Bookkeeper, Data Entry Specialist, or Chat Support VA in a supportive, work-from-home environment that values accuracy, reliability, and continuous learning. You’ll be part of a caring VA community that helps you build your skills, feel supported, and create a more balanced career while doing meaningful work.