Are you a highly organized and proactive professional with experience in property management and virtual assistance? Do you thrive in fast-paced environments where communication, coordination, and attention to detail are key? If so, we’d love to hear from you!

About Us:

At Phyllis Song Consulting, we connect talented Virtual Assistants with long-term remote opportunities where they can grow professionally and personally. We are committed to helping our team members succeed by providing ongoing training, support, and a collaborative community of high-performing VAs.

Job Description:

We are seeking a highly organized and proactive Property Manager Virtual Assistant to oversee property operations, manage tenant communications, and ensure smooth day-to-day management of properties. This role is ideal for someone who enjoys coordinating tasks, maintaining systems, and ensuring everything runs efficiently.

Key Responsibilities:

Manage day-to-day property operations and administrative tasks

Handle tenant communication, inquiries, and follow-ups

Coordinate maintenance requests and liaise with vendors and contractors

Track rent payments and follow up on outstanding balances

Maintain accurate records of leases, tenants, and property details

Use property management software to update and monitor property data

Ensure all tasks and requests are completed in a timely manner

Identify inefficiencies and suggest improvements to processes

Provide regular updates on property status and any issues

Qualifications:

Proven experience in property management or as a Property Management Virtual Assistant

Experience using Buildium or similar property management software (required)

Strong organizational and multitasking skills

Excellent communication and tenant management abilities

Ability to handle multiple properties or tasks simultaneously

High attention to detail and problem-solving skills

Proactive, reliable, and results-driven

Tools You Will Use:

Appfolio or similar property management software

Project management tools (e.g., Asana, Trello, ClickUp)

Communication tools (e.g., WhatsApp, Slack)

Working Hours:

Full-Time (40 hours per week)

8:00 AM – 5:00 PM PST (Graveyard Shift)

Required to work during weekends

Rate: $5/hour

Preferred Traits:

Highly organized and process-driven

Strong coordination and follow-through skills

Detail-oriented and task-focused

Accountable and dependable

Adaptable and solution-oriented

Non-Negotiables:

Screenshot and productivity tracker required

Must be willing to work Graveyard Shift

Why Join us?

Join Phyllis Song Virtual Dream Team as a Property Manager and be part of a supportive, work-from-home community that values clear communication, accountability, and growth. Here, your skills in organization, client support, and property coordination will help business owners run smoother operations while giving you the opportunity to build a balanced and meaningful remote career.