Job Description:

Virtual Dream Team is looking for a reliable and organized Admin Assistant to support a fast-paced real estate team with day-to-day administrative tasks. In this role, you’ll help keep files, records, and commission documents organized while supporting smooth backend operations. If you enjoy structure, problem-solving, and staying on top of details, this could be a great fit for you.

Key Responsibilities:

• Organize and maintain digital files and documents using Google Drive and shared systems

• Prepare, update, and manage Excel spreadsheets and administrative records

• Process and track commission invoices with accuracy and attention to detail

• Support day-to-day administrative tasks and backend coordination

• Maintain organized records inside Total Brokerage and related platforms

• Communicate updates and task progress clearly with the team

• Help improve workflow organization and identify more efficient processes

• Ensure documents and files are updated, accurate, and easy to access

Required Tools:

• Google Drive

• Google Sheets

• Microsoft Excel

• Total Brokerage

What We're Looking For:

• Strong organizational skills and attention to detail

• Comfortable handling administrative work and file management independently

• Good problem-solving skills and ability to stay proactive

• Experience using spreadsheets and organizing digital records

• Reliable communication skills and ability to follow instructions carefully

• Previous experience supporting a real estate team or administrative environment is a plus

We sometimes ask for flexible support on related tasks, but nothing outside your skill set and always with clear communication.

Working Hours:

• Monday to Friday, 9:00 AM to 1:00 PM EST.

• This is a part-time remote position with consistent weekly hours.

Rate:

• $5/hour

Benefits:

• Paid 30 business days of training + completion bonus

• Work-from-home opportunity

• Yearly anniversary bonus

• 9th month and performance bonuses

• Emergency Support Program

• Birthday vacation bonus

• Access to continuous training resources

• Supportive and high-performing VA community

• Weekly payments

• PhilHealth reimbursement or HMO option

Why Join us?

Join Phyllis Song Virtual Dream Team as an Admin Assistant and become part of a supportive, purpose-driven team that values organisation, reliability, growth, and work-life balance. Here, your work matters because you help business owners stay focused, supported, and empowered while being part of a team that treats you like family.