Job Description:

We’re looking for a reliable and organized Real Estate Administrative VA to support day-to-day operations for a growing real estate business. You will help with administrative tasks, offers, listings, transaction paperwork, follow-ups, and light social media support while keeping communication clear and professional.

Key Responsibilities:
• Prepare and organize real estate offers, forms, and transaction paperwork
• Manage listing-related tasks and keep property information updated
• Coordinate schedules, follow-ups, reminders, and client communication
• Maintain organized files, documents, and task trackers using Google Workspace
• Support basic social media management, including posting, scheduling, and simple content coordination
• Track deadlines, pending tasks, and transaction milestones to keep work moving smoothly
• Communicate updates clearly and proactively with the team
• Assist with related administrative tasks as needed to support business growth

Required Tools:
• Google Workspace
• MLS
• Email
• WhatsApp
• Basic social media platforms

What We're Looking For:
• Experience as an Admin Assistant, Real Estate VA, or similar support role
• Familiarity with real estate listings, offers, transaction paperwork, or MLS is preferred
• Strong organization skills and the ability to manage multiple moving tasks
• Trustworthy, discreet, reliable, and responsive in daily communication
• Proactive, resourceful, adaptable, and willing to learn new systems
• Strong written communication skills and a professional approach to client-related work

Working Hours:
• Monday to Friday, tentatively from 10:00 AM to 5:00 PM CST, with the possibility of transitioning to 10:00 AM to 7:00 PM CST once you are comfortable with the tasks. Includes a 1-hour unpaid break.

We sometimes ask for flexible support on related tasks, but nothing outside your skill set and always with clear communication.

Why Join us?

Join Phyllis Song Virtual Dream Team as a Real Estate VA & Social Media Manager and help drive engagement, build online presence, and manage property marketing with creativity and precision. Here, your skills will directly support business growth while being part of a collaborative, purpose-driven team that values innovation, efficiency, and work-life balance.