Job Description:

Virtual Dream Team is looking for a highly organized and proactive Executive Assistant to support a CEO with daily operations, systems, communication, and team coordination. This role is ideal for someone who enjoys creating structure, improving workflows, and acting as a steady right hand in a fast-moving business.

Key Responsibilities:

• Manage the CEO’s calendar, inbox, meetings, reminders, and follow-ups to keep priorities clear and organized

• Build, document, and improve operating systems, workflows, SOPs, and project timelines

• Coordinate communication between the CEO and team members to ensure tasks, deadlines, and expectations are understood

• Oversee project management tools to track progress, identify bottlenecks, and keep projects moving

• Maintain business tools, CRMs, files, documents, and company data in an organized and accessible way

• Identify operational gaps and recommend simple, practical solutions that improve efficiency

• Support basic tech troubleshooting and coordinate with the right support when needed

• Bring calm, proactive support to daily operations so the CEO can focus on strategy, growth, and client relationships

Required Tools:

• ClickUp, Asana, Trello, or similar project management tools

• Google Workspace

• Outlook

• Kajabi

• Zapier

• ActiveCampaign

• Slack

• WhatsApp

• Zoom

What We're Looking For:

• Strong experience in executive support, operations coordination, project management, or a similar role

• Highly organized, detail-oriented, and able to manage multiple priorities without constant direction

• Proactive and resourceful, with the confidence to solve problems and create structure where needed

• Clear, direct, and warm communication style with both leadership and team members

• Tech-savvy and quick to learn new tools, systems, and workflows

• Calm, adaptable, mission-driven, and comfortable supporting a visionary CEO in a fast-paced environment

Working Hours:
• Full-time remote role. Schedule and EST timezone will be aligned with business needs and communicated clearly during the hiring process.

Benefits:
• Paid 30 business days of training + completion bonus
• Work-from-home opportunity
• Yearly anniversary bonus
• 9th month and performance bonuses
• Emergency Support Program
• Birthday vacation bonus
• Access to continuous training resources

• Supportive and high-performing VA community
• Weekly payments
• PhilHealth reimbursement or HMO option

Why Join us?

Join the Phyllis Song Virtual Dream Team to work in a supportive, high-performing environment where your organizational skills and initiative truly make an impact. Be part of a team that values growth, collaboration, and empowers you to unlock your full potential while making a difference for our clients.