Job Description:

Virtual Dream Team is looking for a highly organized and detail-oriented Executive Assistant to support two busy lawyers with daily scheduling and calendar coordination. In this role, you’ll help keep operations running smoothly by managing appointments, sending meeting invites, and ensuring calendars stay accurate and conflict-free.

This is a great opportunity for someone who enjoys structure, communicates clearly, and takes pride in staying one step ahead.

Key Responsibilities:
• Manage and maintain calendars for two lawyers, ensuring schedules remain organized and up to date
• Coordinate meetings, appointments, and client bookings with accuracy and professionalism
• Send calendar invitations and Zoom meeting links to clients and internal contacts
• Monitor schedules closely to prevent conflicts, overlaps, or double bookings
• Communicate schedule updates and changes promptly to all parties involved
• Organize and track tasks and appointments using Trello and other scheduling tools
• Maintain clear and professional communication through email, messaging, and scheduling platforms
• Support daily administrative coordination to help the legal team stay focused and efficient

Required Tools:
• Zoom
• Outlook
• Google Calendar
• Trello

What We're Looking For:
• Strong experience with calendar management, scheduling, and administrative support
• Highly responsive, organized, and detail-oriented in day-to-day work
• Excellent written communication skills with a professional and friendly tone
• Comfortable managing multiple schedules and shifting priorities with accuracy
• Able to work independently while staying proactive and dependable

We sometimes ask for flexible support on related tasks, but nothing outside your skill set and always with clear communication.

Working Hours:
• 30 hours per week
• Monday to Friday, Between 9:00 AM – 5:00 PM EST
• $5/hour

Benefits:
• Work-from-home opportunity

• Weekly payments

Why Join us?

Join Phyllis Song Virtual Dream Team as an Executive Assistant and be part of a supportive, purpose-driven team where your skills and initiative directly impact business growth. Here, your contributions are valued, your professional growth is nurtured, and every team member is treated like family.