Job Description:
We’re looking for a proactive and highly organized Executive / Personal Assistant to support a busy executive in staying on top of daily tasks, calendar management, and priorities. You’ll help keep everything running smoothly, making sure nothing slips through the cracks while keeping communication clear and timely.

Key Responsibilities:

• Manage and organize the executive’s daily schedule with efficiency and foresight

• Handle calendar invites, reminders, and follow-ups to keep everything on track

• Track tasks and deadlines, ensuring nothing is overlooked

• Coordinate meetings, messages, and priorities across teams and stakeholders

• Anticipate the executive’s needs and provide thoughtful support

• Maintain organization and readiness for all tasks and commitments

• Assist with ad hoc tasks to streamline workflows and communications

We sometimes ask for flexible support on related tasks, but nothing outside your skill set and always with clear communication.

Required Tools:

• AI tools such as ChatGPT, Claude, Gemini, Claude Code, or similar

• Cloud-based tools and systems

• Basic graphic design tools

What We're Looking For:

• Previous experience as an Executive Assistant, Personal Assistant, or similar role

• Strong organizational skills and exceptional follow-up ability

• Clear and professional communication style

• Self-starter who anticipates needs and works independently

• Tech-savvy with comfort using productivity and cloud-based tools

• Bonus: Basic graphic design skills and familiarity with AI productivity tools

Working Hours:

• 8:00AM - 5:00PM Pacific Time

Benefits:
• Paid 30 business days of training + completion bonus
• Work-from-home opportunity
• Yearly anniversary bonus
• 9th month and performance bonuses
• Emergency Support Program
• Birthday vacation bonus
• Access to continuous training resources
• Supportive and high-performing VA community
• Weekly payments
• PhilHealth reimbursement or HMO option

Why Join us?

Join Phyllis Song Virtual Dream Team to work in a supportive, high-impact environment where your skills are valued and your growth is prioritized. Be part of a team that empowers entrepreneurs, embraces flexibility, and celebrates results while maintaining balance.