Job Description:
Virtual Dream Team is looking for a proactive and highly organized Executive Assistant to support globally recognized keynote speaker,entrepreneur,and personal development brand.This role combines executive support,project coordination,client communication,travel management,and business operations.You'll help keep both personal and professional priorities running smoothly while supporting exciting projects,partnerships,growth initiatives.

This is an ideal opportunity for someone who enjoys variety,loves building systems, thrives in fast moving environments ,and genuinely enjoys working with people.

Key Responsibilities:
• Manage calendars,appointments,scheduling,and ongoing life administrations tasks
• Coordinate domestic and international travel,accomodations,itineraries,and expense tracking
• Handle inbox management,client communications,partnerships outreach and follow-ups
• Support project management for initiatives including events,books sales,partnerships,and business development activities
• Maintain dashboards,CRM records,partnership databases,and lead tracking systems
• Create, improve , and documents system and workflows to increase efficiency and scalability
• Liaise with contractors,consultants,photographers,videographers,marketers,other third party vendors regarding onboarding,scheduling,and payments

• Manage invoicing,accounts payable and recievable ,and financial administration through Zero

• Assist with website updates and support across digital platforms

• Support outbound business developments efforts,partnership opportunities,and client account management

Required Tools:
• Google Calendar
• Google Drive

• Google Docs

• Google Sheets

• Gmail

• Xero

• ActiveCampaign

• Squarespace

• Kajabi

What We're Looking For:
• Highly organized with exceptional attention to detail and strong time management skills
• Able to take initiative ,think ahead,solve problems independently
• Comfortable managing multiple projects,deadlines,and competing priorities
• Friendly,personable,and confident communicating with clients, partners,and contractors
• Passionate about personal development and excited to contribute ideas that support business growth
• Flexible,responsive,optimistic,and committed to delivering high quality work consistently

We sometimes ask for flexible support on related tasks,but nothing outside your skillset and always with clear communication.

Working Hours:
• 10-19 hours per week
• Work Hours: Between 6:00 AM and 5:00 PM Pacific Standard Timewith flexibility to support a travel-heavy schedule when needed
• Rate:$5

Benefits:

• Paid 30 business days of training+completion bonus

• Work-from-home opportunity

• Yearly anniversary bonus

• 9th month and performance bonus

• Emergency Support Program

• Birthday Vacation bonus

• Access to continuous training resources

• Supportive and high-performing VA coomunity

• Weekly payments

• PhilHealth reimbursement or HMO option

Why Join us?

Join Phyllis Song Virtual Dream Team as an Executive Assistant and become part of a supportive, growth-focused community where your organization, communication, and leadership support skills are truly valued. You’ll gain hands-on experience, continuous training, and the opportunity to work from home while helping business owners stay focused, productive, and successful.