Job Description:

We are seeking a highly organized and proactive EA/Operations Coordinator/GHL to support business opeartions,CRM management,lead follow up,client onboarding,webinar administration,event coordination,and online education platform management.

This role is ideal for someone who enjoys both operational and administrative responsibilities while continuously finding ways to improve systems and processes.

The ideal candidate is resourceful,detailed-oriented,comfortable,learning new technologies,and capable of working independently while maintaining excellent communication with team members and clients.

Key Responsibilities:

• Manage and maintain CRM systems and ensure accurate records

• Organize and optimize sales pipelines and lead management processes

• Conduct lead follow-up through various communication channels

• Support client onboarding and ensure seamless client experience

• Assist with webinar set-up,coordation,and attendee management

• Coordinate virtual events and administrative tasks

• Create and manage online courses and membership platforms

• Upload lessons,resources,and educational materials

• Build and maintain automations,workflows,and email sequences

• Create and landing pages and client-facing assets

• Document processes and develop standard operating procedures

• Monitor operational workflows and identify areas for improvement

• Assist with administrative support and project coordination

• Support business growth initiatives through effective organization and execution

Qualifications:

• Previous experience as an Executive Assistant,Operations Coordinator,Administrative Assistant,GHL or similar role

• Strong organizational and project management skills

• Excellent written and verbal English communication skills

• Experience managing CRM platforms and business systems

• Ability to work independently and take ownership of responsibilities

• Strong problem-solving and critical-thinking skills

• Comfortable learning new software and technologies

• Experience supporting online businesses,coaching,education,membership,or events is an advantage

• High attention to detail and commitment to accuracy

• Ability to multitask and manage competing priorities effectively

Tools you will use:

• GoHighLevel

• Zoom

• Google Workspace(Gmail,Drive,Docs,Sheets,Calendar)

• Instagram

Working Hours:

• Part-Time

• 20 hours per week

• Monday to Friday

• Flexible Schedule

• Must be available for at least 2–4 hours overlap with UK business hours (GMT/BST)

Preferred Traits:

• Highly organized

• Proactive and self- motivated

• Detail-oriented

• Reliable and dependable

• Strong sense of ownership and accountability

• Execellent communicator

• Resourceful and solution focused

• Adaptable and eager to learn

• Process-driven

• Team-oriented while capable of working independently

Non-Negotiables:

• Screenshot and productivity tracker required.

• Must be willing to undergo a credit score check

Benefits:

• Paid 30 business days of training+completion bonus

• Work-from-home opportunity

• Yearly anniversary bonus

• 9th month and performance bonus

• Emergency Support Program

• Birthday Vacation bonus

• Access to continuous training resources

• Supportive and high-performing VA coomunity

• Weekly payments

• PhilHealth reimbursement or HMO option

Why Join us?

Join Phyllis Song Virtual Dream Team as a GHL Specialist and Executive Assistant Support professional, where your technical expertise, organization, and problem-solving skills directly help businesses grow and operate more efficiently. You’ll be part of a supportive, high-performing team that values initiative, continuous learning, work-life balance, and meaningful career growth.