Job Description:

Virtual Dream Team is looking for an experienced Executive Assistant & AI Automation Specialist who can provide reliable executive support while improving how work gets done. You will begin by learning and managing hands-on processes, then document workflows, build SOPs, and create AI-powered automations that reduce repetitive work and support content production.

Key Responsibilities:
Manage executive calendars, priorities, communications, scheduling, and follow-up tasks
Coordinate meetings, travel arrangements, document filing, and other day-to-day executive support
Learn manual processes thoroughly before documenting them and recommending improvements
Create clear SOPs, workflows, and repeatable systems for ongoing business operations
Build and maintain AI agents and automations using modern coding and AI tools
Research AI, investing, and emerging technology topics for newsletters and social media content
Draft, edit, organize, and distribute newsletters and other written content
We sometimes ask for flexible support on related tasks, but nothing outside your skill set and always with clear communication.

Required Tools:
Beehiiv
Lovable
Cursor
Claude
Cowork
Google Workspace
Project management and communication tools

What We're Looking For:
Proven experience as an Executive Assistant supporting a founder, executive, or senior leader
Strong ability to use AI tools, vibe coding platforms, and automation systems to solve practical business problems
Excellent attention to detail, sound judgment, and the ability to manage confidential information responsibly
A proactive, dependable, and resourceful work style with strong ownership and problem-solving skills
Strong research and writing experience, ideally involving AI, technology, investing, newsletters, or social media
A stable work history with professional references; billing or accounting experience is a plus

Working Hours:
This is a full-time role at $6.50 USD per hour for 40 hours per week.

The schedule is either 8:00 AM to 5:00 PM EST or a split shift of 8:00 AM to 12:00 PM and 5:00 PM to 9:00 PM EST.

Benefits:
• Paid 30 business days of training + completion bonus
• Work-from-home opportunity
• Yearly anniversary bonus
• 9th month and performance bonuses
• Emergency Support Program
• Birthday vacation bonus
• Access to continuous training resources
• Supportive and high-performing VA community

• Weekly payments
• PhilHealth reimbursement or HMO option

Why Join us?

Join the Phyllis Song Virtual Dream Team as an AI Specialist (EA) and help transform the way businesses work through innovation, automation, and smart solutions. Be part of a supportive team where your creativity, AI expertise, and ideas are valued while you grow your skills and make a meaningful impact.