Job Description:
Virtual Dream Team is looking for a detail-oriented Administrative, Finance & Logistics Virtual Assistant to support the day-to-day operations of a growing business. In this role, you'll help keep financial processes, inventory, purchasing, logistics, and administrative tasks running smoothly while providing reliable support across multiple business functions. We sometimes ask for flexible support on related tasks, but nothing outside your skill set and always with clear communication.

Key Responsibilities:
• Manage purchasing of containers, plants, and other business materials.
• Prepare project estimates, invoices, and assist with accounts receivable collections.
• Analyze project profitability, product costs, and pricing to support informed business decisions.
• Maintain accurate product listings and inventory records within Shopify POS and inventory systems.
• Generate regular reports on sales, inventory, profitability, and other key business metrics.
• Coordinate logistics by obtaining shipping quotes and arranging deliveries between clients, vendors, and the business.
• Monitor inventory levels, oversee restocking, and help maintain accurate stock records.
• Support administrative and HR functions, including employment records, timesheet management, PTO tracking, calendar management, reservations, and quotations.

Required Tools:
• QuickBooks
• Shopify
• Shopify POS
• Katana
• Google Workspace (Google Suite)

What We're Looking For:
• Strong numerical skills with excellent attention to detail and accuracy.
• Highly organized, efficient, and able to manage multiple priorities independently.
• Excellent written and verbal communication skills.
• Comfortable using business software and able to quickly adapt to new technology.
• Business-minded with the ability to identify opportunities to improve processes and support operational growth.
• Previous experience in administrative support, finance, inventory management, logistics, or a similar operations-focused role.

Working Hours:
• Part-time: 30 hours per week
• Monday to Friday, 9:00 AM – 5:30 PM EST

Benefits:
• Paid 30 business days of training + completion bonus
• Work-from-home opportunity
• Yearly anniversary bonus
• 9th month and performance bonuses
• Emergency Support Program
• Birthday vacation bonus
• Access to continuous training resources
• Supportive and high-performing VA community
• Weekly payments
• PhilHealth reimbursement or HMO option

Why Join us?

At Phyllis Song Virtual Dream Team, you’ll be part of a supportive team where your finance and administrative skills help businesses grow and succeed. We value accuracy, growth, and collaboration while providing opportunities to develop your skills and build a meaningful remote career.