Job Description:

Virtual Dream Team is looking for a proactive and organized Marketing & Administrative Virtual Assistant to support a growing health and wellness business.In this role,you'll help bring marketing ideas to life,keep administrative projects moving forward,organize key business systems,and become a dependable right hand partner who enjoys creating order and improving processes.

If you love combining creativity with organization and enjoy helping business owners stay focused on what they do best,we'd love to meet you.

Key Responsibilities:
• Coordinate website updates by organizing content and working closely with the WordPress developer.
• Create, repurpose, and schedule engaging social media content for Facebook, Instagram, and LinkedIn.
• Maintain a content calendar and contribute fresh marketing ideas to increase online engagement.
• Assist with QuickBooks catch-up tasks and help maintain accurate financial records.
• Clean, organize, and optimize the MassageBook database for improved efficiency.

• Document workflows and create simple, repeatable procedures for daily operations.

• Manage files, schedules, and project priorities using Google Workspace tools.

We sometimes ask for flexible support on related tasks, but nothing outside your skill set and always with clear communication.

Required Tools:
• WordPress
• Canva
• Meta Business Suite
• QuickBooks
• MassageBook
• Google Drive
• Google Calendar

What We're Looking For:
• Proactive, dependable, and highly organized with excellent time management skills.
• Strong spoken and written English with the ability to communicate clearly and professionally.
• Comfortable explaining technology and processes in simple, easy-to-understand language with a patient, supportive approach.
• Creative with an eye for detail and confident managing both marketing and administrative tasks.
• Able to maintain confidentiality, take initiative, and consistently follow through on commitments.
• Experience with social media management, website coordination, bookkeeping support, and process documentation is highly valued.

Working Hours:
• Part-time, 20 hours per week. Schedule is Monday and Tuesday, 12:00 PM–5:00 PM EST, with 9:00 AM–12:00 PM EST on other weekdays during the initial onboarding period. Hours may become more flexible as the working relationship develops.

Benefits:
• Paid 30 business days of training + completion bonus
• Work-from-home opportunity
• Yearly anniversary bonus
• 9th month and performance bonuses
• Emergency Support Program
• Birthday vacation bonus
• Access to continuous training resources
• Supportive and high-performing VA community

• Weekly payments
• PhilHealth reimbursement or HMO option

Why Join us?

Join Phyllis Song Virtual Dream Team as an Executive Assistant and Marketing Specialist, where your skills, ideas, and growth are genuinely valued. Be part of a supportive, family-centered team that promotes professional development, meaningful work, and a healthy work-life balance.