Job Description:

Virtual Dream Team is looking for a proactive and highly organized Executive Assistant to support a growing coaching and education business. In this role, you'll help create structure behind the scenes by managing schedules, documenting systems, and preparing polished training materials so the team can operate more efficiently and focus on growth.

Key Responsibilities:
• Manage and maintain the executive's calendar, including scheduling, confirming, and coordinating appointments.
• Create, document, and regularly update standard operating procedures (SOPs) for recurring business processes.
• Design and format workbooks, training manuals, presentations, and handouts in Canva while maintaining established brand standards.
• Organize digital files and resources to improve efficiency and accessibility.
• Coordinate administrative tasks and follow up on action items to ensure deadlines are met.
• Anticipate upcoming needs, prepare materials in advance, and help prevent tasks from falling through the cracks.
• Communicate clearly with team members and provide dependable day-to-day administrative support.

Required Tools:
• Microsoft Office
• Google Docs
• Google Sheets
• Canva
• ManyChat

What We're Looking For:
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities.
• A genuinely self-directed professional who takes initiative, communicates proactively, and works ahead whenever possible.
• Reliable, hardworking, and consistent in meeting deadlines with minimal supervision.
• Comfortable documenting processes, improving systems, and helping build efficient workflows.
• A collaborative team player who enjoys supporting others while maintaining a high standard of work.

We sometimes ask for flexible support on related tasks, but nothing outside your skill set and always with clear communication.

Working Hours:
• Part-time, 20 hours per week, Monday to Friday, between 10:00 AM and 5:00 PM CST, with flexibility when business needs require.

Compensation:

• $5-6 per hour

Benefits:
• Paid 30 business days of training + completion bonus
• Work-from-home opportunity
• Yearly anniversary bonus
• 9th month and performance bonuses
• Emergency Support Program
• Birthday vacation bonus
• Access to continuous training resources
• Supportive and high-performing VA community

• Weekly payments
• PhilHealth reimbursement or HMO option

Why Join us?

Join the Phyllis Song Virtual Dream Team as an Executive Assistant and become part of a purpose-driven team where your skills, ideas, and dedication are truly appreciated. Grow in a supportive, family-centered environment that values professional development, meaningful contributions, and a healthy work-life balance while making a positive impact for clients and the team.