Job Description:
Virtual Dream Team is looking for an experienced Virtual Construction Project Manager & Estimator to support residential single-family construction and renovation projects. You’ll coordinate subcontractors and suppliers, maintain project documentation and schedules, prepare estimates and proposals, and keep communication flowing across multiple active job sites.

This is a long-term, 30–40 hour-per-week opportunity with regular collaboration through Zoom, email, and text.

Key Responsibilities:
• Manage and update Handoff.ai with accurate project information, documentation, and progress.
• Coordinate subcontractor schedules, supplier deliveries, material status, and day-to-day project needs across multiple job sites.
• Organize and upload job site photos, receipts, quotes, notes, and other project documentation.
• Maintain job-specific checklists, project schedules, punch lists, and status updates throughout each construction phase.
• Prepare and send clear weekly progress reports to management and clients.
• Communicate frequently with subcontractors and internal team members through email, text, and scheduled Zoom meetings.
• Produce accurate estimates and proposals for new single-family residential construction and renovation projects.
• Improve documentation and workflows by using technology to make virtual project coordination more efficient.

We sometimes ask for flexible support on related tasks, but nothing outside your skill set and always with clear communication.

Required Tools:
• Handoff.ai
• Buildertrend or Procore
• Trello
• Asana
• Gmail
• Google Docs
• Microsoft Excel
• Zoom

What We're Looking For:
• Proven experience in construction estimating and project planning, ideally involving residential new builds and renovations.
• Strong ability to coordinate multiple construction projects, subcontractors, suppliers, schedules, and deadlines remotely.
• Excellent written and spoken English for frequent communication with subcontractors, team members, management, and clients.
• Highly organized and dependable, with careful attention to project documentation, follow-ups, and changing priorities.
• Comfortable learning new technology and adapting workflows and processes to improve company efficiency.
• Resourceful and proactive, with the judgment to identify issues, communicate clearly, and keep projects moving forward.

Working Hours:
• This role starts at 30–40 hours per week. You must overlap at least 6:00–8:00 AM Central Time (CT) for daily trade coordination; additional availability during 8:00 AM –4:30 PM CT is preferred but not required.

Benefits:
• Paid 30 business days of training + completion bonus
• Work-from-home opportunity
• Yearly anniversary bonus
• 9th month and performance bonuses
• Emergency Support Program
• Birthday vacation bonus
• Access to continuous training resources
• Supportive and high-performing VA community
• Weekly payments
• PhilHealth reimbursement or HMO option

Why Join us?

Join Phyllis Song Virtual Dream Team and be part of a purpose-driven company that values growth, collaboration, and making a real impact for clients and team members. We empower our people with opportunities to lead, innovate, and build a meaningful career while creating balance and freedom in their lives.