Job Description:
Virtual Dream Team is looking for an experienced Travel Administrative Virtual Assistant to support a busy luxury travel business. You’ll take ownership of itinerary building and key administrative workflows, helping the team stay organized and ensuring bookings, invoices, and commissions are handled accurately and efficiently.

Key Responsibilities:
• Build polished, detailed travel itineraries using Travefy and Axus.
• Manage booking confirmations and keep travel details accurate and up to date.
• Prepare and process invoices with close attention to accuracy.
• Track outstanding commissions and follow up as needed.
• Maintain organized records for bookings, payments, confirmations, and administrative tasks.
• Coordinate with the team primarily through email to keep priorities and updates clear.
• Support day-to-day travel administration and help improve workflow efficiency.

Required Tools:
• Travefy
• Axus
• TravelJoy
• Sion

What We're Looking For:
• Proven experience working as a Travel VA or in a similar travel administration role.
• Hands-on experience building itineraries in both Travefy and Axus; you must be comfortable handling itinerary building efficiently from Day 1.
• Strong organizational skills and the ability to manage multiple travel details without losing track of deadlines or follow-ups.
• Excellent attention to detail, especially when working with booking confirmations, invoices, commissions, and itinerary information.
• A collaborative, team-oriented approach and willingness to work through challenges together.
• Clear, professional written communication and the ability to take ownership of recurring administrative responsibilities.

Working Hours:
• This is a full-time role at 40 hours per week, working from 8:00 AM to 4:00 PM EST,

Benefits:
• Paid 30 business days of training + completion bonus
• Work-from-home opportunity
• Yearly anniversary bonus
• 9th month and performance bonuses
• Emergency Support Program
• Birthday vacation bonus
• Access to continuous training resources
• Supportive and high-performing VA community
• Weekly payments
• PhilHealth reimbursement or HMO option

Why Join us?

Join the Phyllis Song Virtual Dream Team and become part of a supportive community where your travel expertise is valued, your growth is encouraged, and your skills help create unforgettable experiences for clients worldwide. We provide the opportunity to work with purpose, enjoy flexibility, and build a rewarding career while being surrounded by a team that believes in your potential.