Job Description:
Virtual Dream Team is looking for a proactive, organized Executive Assistant to support two growing business areas: professional speaking and workshops, and real estate. You’ll serve as a reliable right hand, helping manage leads, content, follow-up, scheduling, and day-to-day details so opportunities don’t fall through the cracks.

Key Responsibilities:
• Manage leads in Follow Up Boss and maintain consistent, timely follow-up with Zillow and website inquiries.
• Research speaking, workshop, and partnership opportunities and identify the right decision-makers for outreach.
• Coordinate outreach and follow-up sequences for speaking inquiries, events, workshops, and prospective clients.
• Create, repurpose, schedule, and publish social media content using existing videos and brand materials.
• Maintain calendars, bookings, event logistics, reminders, and weekly priorities across both business areas.
• Support real estate marketing by creating Canva materials and promoting available properties.
• Organize administrative details, track open tasks, and proactively flag items that need attention.
• Help maintain consistent communication with email lists, audiences, leads, and professional contacts.

We sometimes ask for flexible support on related tasks, but nothing outside your skill set and always with clear communication.

Required Tools:
• Follow Up Boss
• Zillow
• Google Workspace
• Canva

What We're Looking For:
• You’re proactive and confident with follow-up, especially when managing leads and opportunities that require multiple touchpoints.
• You’re highly organized and comfortable switching between two business areas without losing track of priorities.
• You have experience supporting marketing, content publishing, lead management, outreach, or executive-level administrative work.
• You communicate clearly, take ownership of your responsibilities, and keep others informed without needing constant reminders.
• You’re coachable, resourceful, and excited to learn new systems and improve how work gets done.
• You approach challenges with an “everything is figureoutable” mindset and are comfortable finding solutions independently.

Working Hours:
• 20 hours per week, with flexibility in scheduling. You’ll work in the EST time zone and should be available for Monday and Friday check-in meetings.

Benefits:
• Paid 30 business days of training + completion bonus
• Work-from-home opportunity
• Yearly anniversary bonus
• 9th month and performance bonuses
• Emergency Support Program
• Birthday vacation bonus
• Access to continuous training resources
• Supportive and high-performing VA community
• Weekly payments
• PhilHealth reimbursement or HMO option

Why Join us?

Join Phyllis Song Virtual Dream Team because it is a place where I can grow my skills as an Executive Assistant and Marketing Assistant while making a meaningful impact by supporting clients and their businesses. I’m excited to be part of a team that values growth, collaboration, innovation, and helping people achieve success through better systems and support.