Job Description:
Virtual Dream Team is looking for a proactive Executive Assistant to support a growing coaching and consulting practice. You’ll help keep business development, client booking, CRM activity, marketing, social media, and meeting preparation moving smoothly while the business owner focuses on clients and relationship building. This is a great fit for someone who enjoys taking ownership, solving problems, and turning priorities into consistent action.

Key Responsibilities:
• Manage CRM records, prospect activity, follow-ups, and pipeline updates in Zoho One.
• Book discovery calls, prospect meetings, and meetings with referral partners while keeping scheduling organized.
• Support a consistent marketing cadence across LinkedIn and other social media channels.
• Assist with newsletters, email communication, and marketing automation activities.
• Coordinate podcast-related tasks and help keep content and promotional workflows moving.
• Prepare meeting agendas, supporting documents, notes, and follow-up action items.
• Use LinkedIn Sales Navigator to support prospecting, relationship building, and business development activities.
• Maintain organized workflows and proactively follow up on open tasks and priorities.

We sometimes ask for flexible support on related tasks, but nothing outside your skill set and always with clear communication.

Required Tools:
• Zoho One
• Ninety
• LinkedIn Sales Navigator
• LinkedIn and other social media platforms
• Email and calendar tools
• Document creation tools

What We're Looking For:
• You’re highly organized, detail-oriented, and comfortable managing several moving priorities.
• You’re a self-starter who can work with minimal direction and take ownership of assigned responsibilities.
• You communicate confidently and professionally with prospects, clients, and referral partners.
• You troubleshoot independently before asking for help, while knowing when to reach out if you’re stuck.
• You have practical experience with CRM systems, social media, email marketing, or marketing automation.
• You’re comfortable supporting both administrative work and hands-on marketing execution in a growing business.

Working Hours:
• Part-Time, 20 hours per week
• Monday through Friday, 8:00 AM to 12:00 PM Pacific Time

Benefits:
• Paid 30 business days of training + completion bonus
• Work-from-home opportunity
• Yearly anniversary bonus
• 9th month and performance bonuses
• Emergency Support Program
• Birthday vacation bonus
• Access to continuous training resources
• Supportive and high-performing VA community
• Weekly payments
• PhilHealth reimbursement or HMO option

Why Join us?

Join the Phyllis Song Virtual Dream Team and be part of a purpose-driven community where your marketing skills help businesses grow while you continue to learn, evolve, and build your career. We believe in empowering our team members with opportunities, support, and a healthy work environment where your talents are valued and your impact matters.