Job Description:

Virtual Dream Team is looking for a highly organized Admin Assistant to provide reliable part-time support for day-to-day administrative and real estate operations. You’ll help keep files, spreadsheets, invoices, and brokerage-related records accurate and easy to manage, making sure important details don’t fall through the cracks.

Key Responsibilities:
• Organize and maintain digital files, folders, and administrative records.
• Update and manage Excel and Google Sheets with accurate information.
• Prepare and track commission invoices and related documentation.
• Maintain files and records within Total Brokerage.
• Review administrative documents for accuracy and completeness.
• Coordinate routine admin tasks and keep records organized and up to date.
• Identify missing information or process issues and take initiative to help resolve them.
• Support other administrative needs as priorities come up.

We sometimes ask for flexible support on related tasks, but nothing outside your skill set and always with clear communication.

Required Tools:
• Google Drive
• Google Docs
• Google Sheets
• Microsoft Excel
• Total Brokerage

What We're Looking For:
• Strong organizational skills and careful attention to detail.
• Experience handling administrative work, digital file organization, and spreadsheets.
• Confidence working with invoices, records, and detail-heavy documentation.
• A practical problem-solving mindset and the ability to work through routine issues independently.
• Comfortable learning and following established real estate administrative processes.
• Reliable communication and the ability to stay productive while working remotely.

Working Hours:
• 20 hours per week, Monday through Friday, from 9:00 AM to 1:00 PM EST.

Benefits:

• Paid 30 Business Days of Training + Completion Bonus
• Work-from-Home Opportunity
• Yearly Anniversary Bonus
• 9th-Month and Performance Bonuses
• Emergency Support Program
• Birthday Vacation Bonus
• Access to Continuous Training Resources
• Supportive and High-Performing VA Community
• Weekly Payments
• PhilHealth Reimbursement or HMO Option

Why Join us?

At Phyllis Song Virtual Dream Team, you’re not just joining a company — you’re becoming part of a team that believes in creating opportunities, building confidence, and helping people achieve more freedom through meaningful work.