Job Description:

We are looking for a detail-oriented and proactive Executive Virtual Assistant who can effectively manage administrative tasks, streamline operations, and support day-to-day business activities. This role is perfect for someone who listens well, executes tasks efficiently, and takes initiative in a dynamic, fast-paced environment.

Key Responsibilities:
• Manage inbox and calendar efficiently
• Handle general administrative tasks
• Send reports and welcome emails to clients
• Maintain clear and professional correspondence
• Organize information and ensure smooth daily operations
• Take accurate notes and track important details
• Proactively identify tasks that need attention and take action

Qualifications:
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to work in a fast-paced environment
• High attention to detail
• Ability to take ownership of tasks and follow through
• Proactive mindset with problem-solving abilities
• Willingness to learn and adapt quickly

Tools You Will Use:
• Google Workspace (Gmail, Calendar)
• Slack
• Fathom HQ
• Box.com
• Ignition

Working Hours:
• Part-Time (20 hours per week)
• 11:00 AM – 3:00 PM EST
• Graveyard Shift (Philippine Time)

Preferred Traits:
• Strong listener who executes tasks effectively
• Organized and detail-oriented
• Proactive and asks thoughtful questions
• Shows urgency and accountability
• Takes excellent notes
• Eager to learn and contribute new ideas

Non-Negotiables:
• Screenshot and productivity tracker required
• Must be willing to work during Graveyard Shift

Benefits:

• Paid 30 Business Days of Training + Completion Bonus
• Work-from-Home Opportunity
• Yearly Anniversary Bonus
• 9th-Month and Performance Bonuses
• Emergency Support Program
• Birthday Vacation Bonus
• Access to Continuous Training Resources
• Supportive and High-Performing VA Community
• Weekly Payments
• PhilHealth Reimbursement or HMO Option

Why Join us?

Join the Phyllis Song Virtual Dream Team and be part of a supportive community where your skills as an Executive Assistant or Bookkeeper are valued, developed, and recognized. Grow your career while helping businesses thrive through meaningful work, collaboration, and a team that believes in work-life balance.