Job Description:
Virtual Dream Team is looking for a sharp, adaptable Executive Assistant / Administrative Assistant to provide 20 hours of support each week. You’ll help take administrative and operational work off a busy leader’s plate by managing documents, improving workflows, keeping information organized, and confidently taking ownership of tasks as they are delegated.

Key Responsibilities:
• Review, create, update, and audit business documents for accuracy and consistency.
• Take ownership of administrative tasks and identify additional responsibilities that can be smoothly delegated.
• Update internal platforms and systems with accurate, relevant information.
• Refine workflow documents and help keep processes clear, organized, and current.
• Coordinate and follow up on Certificates of Insurance (COIs) and other time-sensitive documentation.
• Manage multiple projects and priorities while keeping deadlines and details on track.
• Support miscellaneous administrative and operational projects as business needs evolve.
• Communicate clearly and professionally while handling sensitive information with discretion.

We sometimes ask for flexible support on related tasks, but nothing outside your skill set and always with clear communication.

Required Tools:
• Microsoft Office 365
• Canva
• ChatGPT

What We're Looking For:
• Strong executive or administrative support skills with the business judgment to understand priorities and take initiative.
• Excellent written and verbal communication skills, with strong attention to detail.
• Highly organized and deadline-driven, with the ability to manage several priorities at once.
• Intelligent, intuitive, and adaptable, with the confidence to learn new responsibilities and improve existing processes.
• High standards of discretion and confidentiality when handling business information.
Strong technology skills and the ability to learn unfamiliar platforms and tools quickly.

Working Hours:
• 20 hours per week, aligned with Arizona time.
• Scheduling is flexible and may be 9:00 AM–1:00 PM, 1:00 PM–5:00 PM, or a combination of full and half days based on the agreed schedule.

Benefits:

• Paid 30 Business Days of Training + Completion Bonus
• Work-from-Home Opportunity
• Yearly Anniversary Bonus
• 9th-Month and Performance Bonuses
• Emergency Support Program
• Birthday Vacation Bonus
• Access to Continuous Training Resources
• Supportive and High-Performing VA Community
• Weekly Payments
• PhilHealth Reimbursement or HMO Option

Why Join us?

Join Phyllis Song Consulting as an Executive Assistant/Admin Assistant and grow your career in a supportive environment where your skills, ideas, and potential are valued. Be part of a team that believes in work-life balance, professional growth, and helping each other succeed.