Job Description:
Virtual Dream Team is looking for two dependable and detail-oriented Legal Assistants to provide full-time support in a fast-paced family law environment. You’ll help keep case files organized, coordinate schedules and communications, prepare legal documents for attorney review, and gradually take ownership of recurring legal and administrative tasks after training.

Key Responsibilities:
• Organize discovery, pleadings, correspondence, court orders, and other case-related documents in Dropbox using established file-naming procedures.
• Upload documents and case information accurately to client portals and case management systems.
• Track and bill time accurately for completed legal and administrative work.
• Coordinate calendars and schedule appointments, hearings, meetings, and calls with attorneys, clients, courts, opposing counsel, and other third parties.
• Communicate professionally through email, phone, Zoom, Ooma, and other approved communication platforms.
• Draft and format notices, proposed orders, correspondence, pleadings, and other legal documents for attorney review.
• Proofread documents carefully and ensure assigned work is accurate, complete, and submitted on time.
• Maintain confidentiality while handling sensitive client and legal information.

We sometimes ask for flexible support on related tasks, but nothing outside your skill set and always with clear communication.

Required Tools:
• Dropbox
• MyCase
• Lawmatics
• Ooma Desktop
• Microsoft Office
• Google Email
• Zoom

What We're Looking For:
• Prior experience supporting a law firm, attorney, or legal organization is strongly preferred.
• Strong written and verbal communication skills, including confidence communicating with clients, attorneys, court personnel, and third parties.
• Excellent organization and attention to detail when managing electronic case files, deadlines, and legal documents.
• Strong drafting, formatting, proofreading, and document-preparation skills.
• Dependable, responsive, professional, and comfortable managing multiple assignments in a fast-paced environment.
• Technologically proficient, willing to learn established procedures, and able to work increasingly independently after training.

Why Join us?

Join Phyllis Song Virtual Dream Team as a Legal Assistant and grow your skills in a supportive, people-focused environment where your work is valued. Be part of a team that encourages professional development, meaningful client support, collaboration, and a healthy work-life balance.