Job Description:
Virtual Dream Team is looking for a friendly, organized, and creative Administrative & Marketing Virtual Assistant to support the daily operations of a high-end salon, spa, and boutique business. You'll help with administrative tasks, inventory management, content creation, bridal party coordination, and identifying new business opportunities. This role is perfect for someone who enjoys variety, takes initiative, and loves helping a business run smoothly while creating a great customer experience.

Key Responsibilities:
• Manage daily administrative tasks, data entry, record updates, and other operational needs with accuracy and efficiency.
• Monitor inventory levels, coordinate product orders, and maintain organized inventory records.
• Create engaging social media content, promotional graphics, and marketing materials that reflect a premium beauty and wellness brand.
• Coordinate bridal party inquiries, appointments, and communication to help deliver a seamless client experience.
• Research potential business opportunities, partnerships, promotions, and creative ways to attract new customers.
• Organize tasks, track deadlines, and manage ongoing projects using Trello.
• Assist with client communications, follow-ups, and appointment-related tasks while maintaining a friendly, professional approach.
• Identify opportunities to improve workflows, streamline processes, and free up time for larger business projects.

We sometimes ask for flexible support on related tasks, but nothing outside your skill set and always with clear communication.

Required Tools:
• Phorest
• Canva
• Trello

What We're Looking For:
• Excellent written and spoken English, with a friendly and professional communication style.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks independently.
• Experience with administrative support, inventory tracking, customer service, or marketing assistance.
• Creative thinking and confidence in creating attractive content using Canva.
• A proactive, observant, and solution-oriented mindset, with the willingness to learn new processes and tools.
• Strong interpersonal skills and a collaborative attitude, especially when communicating with clients and coordinating special events.

Working Hours:
• Schedule: Part-time, 20–29 hours per week, within 9:00 AM–4:00 PM Eastern Time (EST/ET).
• Rate: $5 per hour.

Benefits:
• Paid 30 Business Days of Training + Completion Bonus
• Work-from-Home Opportunity
• Yearly Anniversary Bonus
• 9th-Month and Performance Bonuses
• Emergency Support Program
• Birthday Vacation Bonus
• Access to Continuous Training Resources
• Supportive and High-Performing VA Community
• Weekly Payments
• PhilHealth Reimbursement or HMO Option

Why Join us?

Join Phyllis Song Virtual Dream Team as an Executive Assistant, where your skills are valued, your growth is supported, and you're treated like family. Be part of a supportive team that empowers you to build a meaningful career while enjoying a healthy work-life balance.