Job Description:

Virtual Dream Team is looking for two organized, proactive, and detail-oriented Administrative Assistants to support scheduling, email communication, research, and sales outreach activities. You'll help build strong relationships with prospective contacts, coordinate meaningful meetings, and keep follow-ups moving forward. This is a great opportunity for someone who enjoys connecting with people, solving problems, and contributing to successful sales funnels.

Key Responsibilities:
• Manage calendars, schedule appointments, coordinate meetings, and ensure timely communication with contacts.
• Compose professional, engaging emails that encourage prospective contacts to schedule meetings.
• Research potential leads, organizations, and relevant opportunities to support outreach efforts.
• Maintain accurate contact records, track interactions, and update sales pipeline information in Salesforce.
• Follow up with prospects and existing contacts to keep conversations moving and prevent missed opportunities.
• Organize spreadsheets, meeting details, outreach lists, and administrative records.
• Coordinate with team members to support outreach strategies, meeting preparation, and sales funnel activities.
• Identify administrative bottlenecks and suggest practical ways to improve efficiency and communication.

We sometimes ask for flexible support on related tasks, but nothing outside your skill set and always with clear communication.

Required Tools:
• Microsoft Outlook
• Salesforce
• Microsoft Excel
• WhatsApp

What We're Looking For:
• Experience in administrative assistance, executive support, sales coordination, or a similar role.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities without missing deadlines.
• Excellent written English communication skills, especially when crafting persuasive yet professional outreach emails.
• Confidence using Outlook, Salesforce, and Excel for scheduling, contact management, and reporting.
• A trustworthy, dependable, and responsive approach, with the ability to follow instructions and learn new processes quickly.
• A friendly, creative, and resourceful personality that enjoys building relationships, solving problems, and working collaboratively.

Working Hours:
• Monday to Friday, 9:00 AM – 5:00 PM Pacific Time (PT)
• 40 hours per week, with flexibility for additional hours when needed.

Benefits:
• Paid 30 Business Days of Training + Completion Bonus
• Work-from-Home Opportunity
• Yearly Anniversary Bonus
• 9th-Month and Performance Bonuses
• Emergency Support Program
• Birthday Vacation Bonus
• Access to Continuous Training Resources
• Supportive and High-Performing VA Community
• Weekly Payments
• PhilHealth Reimbursement or HMO Option

Why Join us?

Join Phyllis Song Virtual Dream Team as an Admin Assistant and be part of a supportive, family-oriented team that values your skills, growth, and work-life balance. Build a rewarding career, enhance your administrative expertise, and thrive in a positive work environment where your contributions are recognized and appreciated.