Job Description:

Virtual Dream Team is looking for a reliable, organized, and proactive Real Estate Virtual Assistant to provide full-time administrative, transaction coordination, listing management, and social media support. You'll help keep daily operations running smoothly, manage important paperwork, and ensure tasks and follow-ups are handled on time. This role is ideal for someone with real estate experience who enjoys staying organized, learning new processes, and helping a growing business operate more efficiently.

Key Responsibilities:
• Prepare and organize real estate offers, contracts, transaction documents, and other paperwork with accuracy and attention to detail.
• Create, update, and maintain property listings using MLS platforms.
• Coordinate transaction timelines, track deadlines, and follow up on outstanding documents and requirements.
• Manage calendars, appointments, emails, and daily administrative tasks.
• Assist with social media management, including content scheduling, posting, and basic engagement.
• Communicate professionally with clients, agents, and other parties to ensure timely updates and smooth coordination.
• Maintain organized digital files, client records, and transaction information using Google Workspace.
• Anticipate administrative needs, prioritize tasks, and provide proactive support to improve daily workflows.

We sometimes ask for flexible support on related tasks, but nothing outside your skill set and always with clear communication.

Required Tools:
• Google Workspace (Gmail, Google Drive, Google Docs, Google Sheets, and Google Calendar)
• MLS (Multiple Listing Service)
• Social media platforms (Facebook, Instagram, and other relevant channels)
• Training will be provided for additional systems and tools used in the role.

What We're Looking For:
• Previous experience as a Real Estate Virtual Assistant, Administrative Assistant, or Transaction Coordinator, with a good understanding of real estate processes and paperwork.
• Background in social media management, including basic content scheduling, posting, and account organization.
• Strong organizational skills and attention to detail, especially when managing listings, contracts, deadlines, and multiple priorities.
• Trustworthy and discreet when handling confidential client information, business documents, and sensitive transactions.
• Reliable, responsive, and an effective communicator who can work independently and provide timely updates.
• Adaptable, resourceful, and quick to learn new tools and processes, with a proactive approach to problem-solving.

Working Hours:
During Training:
• Monday to Friday, 10:00 AM – 5:00 PM CST (may extend until 7:00 PM as needed)
• 1-hour unpaid break
After Training:
• Friday to Tuesday, 10:00 AM – 7:00 PM CST (with occasional extensions as needed)
• 1-hour unpaid break
• Full-time position, 40 hours per week. All schedules follow Central Standard Time (CST).

Why Join us?

Join Phyllis Song Virtual Dream Team as a Real Estate VA and Social Media Manager, where you can showcase your creativity, sharpen your marketing skills, and make a meaningful impact in the real estate industry. Be part of a supportive, family-oriented team that values your talents, provides opportunities for career growth, and promotes a healthy work-life balance.